A vacancy exists for an Accounts Payable & Receivable Manager within the Micro Merchant Division – Finance, in Century City, Cape Town.
The Accounts Payable & Receivable Manager will assist the Senior Financial Accountant with various creditors & debtors management duties within the Finance team.
Lead the month-end closing process for creditors & debtors, onboarding of new suppliers & customers, building relations with these suppliers & customers and ensuring the accuracy and efficiency of Accounts Payable & Accounts Receivable processes.
Key Responsibilities include, but are not limited to:
- Accounts Payable
- Signing off creditors reconciliations monthly.
- Ensuring that invoices match supporting documents.
- Assist with outstanding queries on creditor accounts.
- Complete monthly review of the creditor’s age analysis.
- Keep documented notes on the creditor’s age analysis review.
- Manage the creditor’s team.
- Ensure that creditors are paid on time.
- Checking and releasing of creditors payments & any other ad-hoc payments.
- Maintaining the accounting system with accurate supplier information.
- Creation of new suppliers on the accounting system, ensuring that all onboarding documentation is signed according to audit requirements.
- Assisting with audits and SOX reviews.
- Accounts Receivable
- Analyze all monthly billing at each month’s end.
- Ensure that monthly billing figures are accurate.
- Complete twice monthly reviews of the debtor’s age analysis.
- Keep documented notes on the review of the debtor’s age analysis.
- Ensure effective systems and processes are in place for the control and management of customer queries.
- Assist with debtor’s collections when escalation is needed for long overdue debt.
- Engage with larger corporates regarding their requirements for timely payments of our invoices.
- Address complaints and queries, processing of corrections on debtor accounts and manage any refunds required.
- Maintaining the accounting system with accurate customer information.
- Creation of new customers on the accounting system, ensuring that all onboarding documentation is signed according to audit requirements.
- Manage the debtor’s team.
- Promote effective inter-departmental communication.
- Oversee quality assurance, control, and customer service with the entire invoicing process.
- Keep up to date with invoicing policies.
- Assist with the development of new processes (when required or as needed).
In order to be considered for this position, the following requirements must be met:
- Diploma in Accounting.
- Minimum 5 years in a similar role.
- Proven experience in both debtors and creditors.
- Proven experience with managing a team; of approximately 8 people.
- Strong leadership.
- Solid knowledge of the debtor’s function, creditors’ function & payment’s function.
- Sound accounting knowledge.
- Must have experience in MS Office – specifically Excel.
- Pastel experience is advantageous.
- Planning and Organizing skills.
- Computer literacy.
- Attention to detail.
- Sound communication skills in English and Afrikaans (both verbal and written).
